Privacy Policy
The Atlantic School of Chartered Accountancy ("ASCA") recognizes the importance of an individual's right to privacy. We are committed to collecting, using and disclosing personal information in a responsible manner in accordance with law. ASCA also recognizes the important principles for the protection of personal information in respect of commercial activity, as set out in the Personal Information Protection and Electronic Documents Act ("PIPEDA").
We are committed to protecting any personal information we hold.
What Constitutes Personal Information?
Personal information is any information about an identifiable individual, but does not include the name, title, business address or telephone number of an employee of an organization.
Collection of Personal Information
ASCA collects personal information about our students so we can provide the learning program they require. While such information is usually collected directly from our students, it may also be collected from other sources such as employers and the provincial institute with whom the student is registered.
ASCA collects personal information only as permitted by law, including with the consent of individuals as appropriate.
Use of Personal Information
Personal information about our students is generally used to provide program related information and services.
Disclosure of Personal Information
ASCA respects the confidentiality and right to privacy of its students and has strict policies regarding the disclosure of personal information to other students and to third parties.
In particular, no transcript or related information is transmitted to any third parties without the express written consent of the student involved.
In order to meet its mandate, ASCA does exchange student personal information with the following affiliated organizations:
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The Canadian Institute of Chartered Accountants (CICA)
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The Institutes of Chartered Accountants in Atlantic Canada and Bermuda
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The Approved Training Office in which the student is employed.
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The Approved Training Office is responsible for the student's training during the experience term. ASCA shares information on the student's academic progress with the Training Office after first advising the student of such progress.
In addition, ASCA provides each Atlantic University with a list of successful candidates on each year's Uniform Evaluation.
ASCA recognizes the importance of obtaining consent where required by law for collection, use and disclosure of personal information. For the purpose of obtaining an individual's consent, ASCA shall consider the following principles and exceptions, as permitted by PIPEDA:
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consent may be express or implied, depending on the circumstances; express consent should generally be obtained when personal information is likely to be considered sensitive;
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consent can be given by an authorized representative, such as a legal guardian or person having Power of Attorney;
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in order for consent to be meaningful, the individual shall be notified of the purposes for which the personal information will be used or disclosed at or before the time of collection; when personal information that has already been collected is to be used for a new purpose, the additional consent of the individual to use or disclosure for that new purpose shall be obtained if required by law;
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subject to contractual, legal and other limitations, consent may be withdrawn by an individual at any time; however, such withdrawal may affect the student's continuing status with ASCA;
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exceptions to obtaining consent may apply in the following circumstances:
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(i)
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when collection or use is clearly in the interest of an individual and consent cannot be obtained in a timely way;
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(ii)
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in emergencies;
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(iii)
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where consent would compromise investigating a breach of contract or law;
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(iv)
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consent may not be required for certain publicly available personal information, as specified by regulation, including name, address, and telephone number in publicly available telephone directories;
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(v)
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to collect a debt;
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(vi)
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to comply with rules of court relating to the production of information; and
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(vii)
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in other circumstances where permitted or required by law.
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ASCA shall take appropriate physical, organizational and technological measures in order to safeguard all personal information under our control. The nature of the security measures we employ will vary depending on the amount, distribution, format, method of storage and, above all else, the sensitivity of the information that has been collected. Any personal information that we collect shall be retained as long as is necessary to fulfil the purpose for which the information was collected.
An individual whose personal information is under our control shall, upon request, be informed of the existence, use and disclosure of his or her personal information and shall be given access to that information. He or she shall be able to challenge the accuracy and completeness of the information and have it amended as reasonably required. Furthermore, ASCA shall make available to such individuals a copy of this policy and any other information relating to our management of personal information that we deem appropriate for distribution. Any inquiries from individuals about personal information collected, used or disclosed by ASCA shall be directed to the Privacy Officer identified below.
Our privacy policy governing the use of our website can be found on our website's homepage.
Since ASCA regularly reviews its policies and procedures, this Privacy Policy may be changed from time-to-time.